Project Funds Policy

1. Programme Fee vs Project Implementation Budget

The Programme Support Fee covers mentorship, programme management, field coordination, monitoring and reporting. Costs for materials, equipment, local trainers, travel, venue, beneficiary activities and other field requirements are assessed separately after feasibility review.

2. Individual Feasibility Assessment

Every project receives an individual feasibility assessment and written budget. No field expense will be collected or committed without written parent/student approval.

3. Budget Components

Project budgets include:

• Budget categories
• Vendor quotations
• Approved amount
• Amount collected
• Amount spent
• Supporting documents
• Remaining balance
• Budget-versus-actual report
• Approval history
• Admin notes

4. Indicative Ranges

Indicative field budget ranges are provided for guidance only. Actual costs depend on project scope, location and requirements:

• Awareness or educational campaign: ₹25,000–₹75,000 / $400–$1,200
• Local training programme: ₹75,000–₹2,00,000 / $1,200–$3,000
• Reading centre or computer programme: ₹1,50,000–₹4,00,000 / $2,500–$6,000
• STEM or computer laboratory: Custom quotation, normally ₹3,00,000+ / $4,500+

5. Payment for Project Implementation

Project implementation payments are labelled as "Fund Approved Project Budget" and are not donations. They are collected against an approved written budget. A project-budget payment receipt and budget utilisation report are provided.

6. Not a Donation

A mandatory project payment is not labelled as a charitable donation. Voluntary donations to KCS Foundation are handled through a separate donation workflow.

7. Budget Utilisation Reporting

Families receive budget-versus-actual reports showing how project funds were utilised. Supporting documents and vendor quotations are maintained for audit purposes.

8. Refunds on Field Expenses

Approved field expenses already committed are non-refundable. See our Refund & Cancellation Policy for details.